Constitution

1.Name of the Organisation

The Organisation shall be known as
“Crefftau o Sir Gar – Crafts from Carmarthenshire”.
2. Aims and Objectives
2.1 To cultivate and promote high quality Arts and Crafts in Carmarthenshire and support members in their development of new work.
2.2 To organise exhibitions and sales opportunities of members’ work.
2.3 To enable members to participate in group marketing, by sharing the costs
2.4 To provide lectures and other educational services for members and to encourage novice and aspiring craft-makers
2.5 To influence those in the county and at national level who can affect our trades.
2.6 To improve the image of craftsmanship among the general public as a career opportunity.
3 Membership
There shall be two classes of membership
3.1 . Student/Apprentice Membership:
Open to all students practicing or interested in crafts, but without voting or advertising rights. Student membership is only valid on production of proof of being a student and only for a perios not exceeding 3 years even if a new course is being studied. (amended at the AGM on Monday 19th May 2014)
3.2. Full Membership:

Membership is for craftmakers residing within Carmarthenshire. For the purpose of this organization a craft person shall be a person who practices a skill that demonstrates the highest level of manual skills, dexterity and original design. Membership is for those residing within the county of Carmarthenshire , although in certain circumstances this consideration may be waived at the discretion of the committee.

Applicants for full membership must be aged 18 years or over.

Applications for membership shall be made in writing to the Membership Secretary.

All applications for Membership will be presented to the Executive Committee..
3.2.4 Members may exhibit, advertise and display their work with the branding developed for the group.

The Annual Subscription shall be set at an AGM and is non refundable with the subscription year running from January to December.

Upon payment of the annual subscription each Member shall have one vote.

Any member not paying their subscription within 60 days of the due date shall be considered to have allowed their membership to lapse.

A quorate General Meeting shall have the power to expel any member for good and proper reason.

Members wishing to resign must give written notice to the Secretary.

Honorary Members: They may be nominated by the committee for election at each A.G.M.

Committee and Officers

4.1 The Officers of Crafts from Carmarthenshire shall be elected annually by the Members through the AGM and will hold the following positions

The Chair.( No one shall serve in this position for more than 3 consecutive years)

The Vice-Chair. (This position will not automatically become Chair elect).

The Treasurer and the Secretary – who may be appointed from outside the membership, in which case they shall not have any voting rights. They are required to stand down at each AGM but may be re-elected.

Publicity Officer ( This post is required to stand down at each AGM but may be re-elected).

4.2The Management of Crafts from Carmarthenshire shall be vested in an Executive Committee to consist of the above Five Officers plus Five additional Ordinary members. Four Executive Committee members shall form a quorum to include a minimum of two officers.
4.3 Nomination forms for officers and committee members shall be sent out and preferably returned prior to the A.G.M. thus allowing full proposals for officials as well the subscription levels to be issued with the agenda. Further nominations at the A.G.M. are not excluded.
4.4The Chair or, if absent, the Vice-Chair shall Chair the meeting. In the absence of both, the members present shall appoint a Chair as they see fit.
4.5 Executive Committee members who do not attend committee meetings on three consecutive occasions without good reason, shall, at the discretion of the Executive Committee, be deemed to have retired from the Executive Committee.

VOTING. The Chair shall exercise a casting vote if any voting at an Executive Committee meeting shall otherwise be equal.

5.1 Each fully paid up member shall only have one vote.
6. FINANCE
6.1 The Funds of Crafts from Carmarthenshire shall be applied solely to the stated objectives of the organization.
6.2The Financial year shall run from April to March.
6.3 In the event of dissolution of Crafts from Carmarthenshire the property of the organization will be realized and after the satisfaction of all its debts and liabilities, such property shall not be paid to or distributed among the members but shall be given to or transferred to some other institution having objectives similar to those of Crafts from Carmarthenshire. This is to be determined by the members at or before the time of dissolution.
6.4 All monies belonging to Crafts from Carmarthenshire shall be held in a recognized bank. Any two of the following – Chair, Vice-Chair, Secretary, or Treasurer – shall be signatories on withdrawal forms. These two signatories shall not be related by marriage, partnership or birth. No more than £50 to be kept in petty cash with a record
6.5 The Treasurer shall keep proper accounts and will give a written financial report at each meeting. The annual accounts presented to the AGM shall be prepared by a suitably qualified professional person outside the membership.
7 Meetings
7.1 Annual General Meeting.
7.1.1 The AGM shall be held in MAY when the business to be transacted shall be the confirmation of Minutes, Secretary’s Report, Treasurer’s Report, inspected by a qualified person, Annual Statement of Account ( previously approved by the Executive Committee)
and Chair’s Report: election of officers: election of the Executive Committee and any other business proper to an Annual General Meeting, including the adoption of amendments to the Constitution.
7.1.2 A minimum of fourteen days notice of the AGM, shall be given in writing and sent by post to each member prior to an AGM.
7.1.3 The quorum for the AGM shall be 10% of the membership.(Amended on 19th May 2014 at the AGM to read as follows:) The quorum of for an AGM shall be a quorum of the executive committee plus 20% of the membership.
7.1.4 The Chair for any AGM shall reserve his/her vote which shall be used as a casting vote if necessary.
7.1.5 The Annual General Meeting may be followed by a General Meeting.
7.2 General Meeting
7.2.1 General Meetings shall be held each year when required.
7.2.2 All general meetings shall be minuted and the minutes circulated to all members.
7.2.3 The quorum for General Meeting shall be 10% of the membership.(Amended on 19th May 2014 at the AGM to read as follows:) The quorum of for an AGM shall be a quorum of the executive committee plus 20% of the membership.
7.2.4 The Chair for any General Meeting shall reserve his/her vote which shall be used as a casting vote if necessary.
7.2.5 A general meeting shall have the power to co-opt or appoint individuals or sub-committees for a specific purpose who must report back to the Executive Committee or General Meeting as appropriate.
7.3 Extraordinary General Meeting
7.3.1 An Extraordinary General Meeting may be called at the discretion of the Executive Committee, or on requisition in writing to the Secretary of 10% members of the Organization stating the object of such meeting. (Amended on 19th May 2014 at the AGM to read as follows:) The quorum of for an AGM shall be a quorum of the executive committee plus 20% of the membership. The Secretary must call a meeting within 28 days.
7.3.2 At least seven days notice of an EGM specifying the business shall be given in writing by the Secretary and sent by post to every member of the Group.
7.3.3 The quorum for EGM shall be 10% of the membership. (Amended on 19th May 2014 at the AGM to read as follows:) The quorum of for an AGM shall be a quorum of the executive committee plus 20% of the membership.
7.3.4 The Chairperson for any EGM shall reserve his/her vote which shall be used as a casting vote if necessary.
7.3.5 An EGM may be followed by a General Meeting.
7.4 Executive Committee Meetings
7.4.1 The Executive Committee shall meet at least four times a year and meetings must be minuted. These minutes should be circulated to all members.
7.4.2 In so far as it is necessary to continue the day to day running of the organization any matter or question which is not provided for in these rules shall be dealt with by the Executive Committee whose decision shall be final.
7.4.3 If this power is exercised by the Executive Committee the membership should be informed as soon as is practicable.

8 General Clauses

8.1 Crafts from Carmarthenshire shall be federated to Carmarthenshire Arts Forum and support their aims and objectives.
8.2 Should any dispute arise as to the interpretation of the Constitution the decision of the Executive Committee shall be final.
8.3 It is imperative that all work submitted for exhibitions and for sale at craft fairs/ craft shops etc displaying the branding of Crafts from Carmarthenshire etc must demonstrate the highest level of manual skills, dexterity and original design. In the event of dispute the Executive Committee decision will be final.
8.4 Crafts from Carmarthenshire aims to promote the image of crafts people practicing manual skills. The Executive Committee must be satisfied that the applicant’s work is largely the product of their own hands in their own workshop
8.5 Members will be expected to be active in the interest of the group. Anyone who takes advantage of the facilities without sharing the workload or offends against the Constitution (may be warned by the Executive committee and, ultimately, have their membership withdrawn by vote at a General Meeting.
8.6 When the Executive Committee organise exhibitions, they will appoint a
co-ordinator for each exhibition,
Addendums to Constitution:
3 Membership

3.3 The Annual Subscription shall be set at an AGM and is non refundable with the subscription year running from the date of joining
– changed from 14th March 2007

Amendments to Constitution 20th October 2008 set at the AGM

3 Membership

3.3 The Annual Subscription shall be set at the AGM and is non refundable with the subscription year running from the 1st January to 31st December.

3.5 Any member not paying their subscription within 31 days of the due date shall be considered to have allowed their membership to lapse.

Finance
6.2 The Financial year shall run from 1st January to 31st December.

Officers and Committee members elected at AGM 24th May 2016

Joint Chair                     – Rod Evans & Christine Roberts

Vice Chair                      – Jude Stephens

Treasurer                       – Jill Elias

Minutes Secretary        – Siâron Hooper

Events Secretary           – Ann Gleeson

Membership                  – Ann Gleeson

Website                          – Enfys Jenkins & Siâron Hooper

Publicity                         – Yoka Kilkelly

Committee members – Toni Marriner, Geraint Davies, Alison Callahan, Jackie Peck and Andrew Warren